quicklytask

Features

Everything you need to plan and deliver

QuicklyTask replaces the spreadsheet, the group chat, the shared folder, and the wall calendar — with one board everyone actually checks.

Boards, tasks & subtasks

One board per event or project — everything about it lives in one place.

  • Kanban and list views over the same tasks — everyone works how they like
  • Priorities (Low → Urgent), custom statuses, and task categories per board
  • Subtasks with roll-up progress, so "Book venue" shows 3/5 done automatically
  • Assignees, start & due dates, attachments, and comments on every task
  • Templates for weddings, corporate events, construction, school projects, and trips

QR invites & member roles

The fastest way to get non-technical people onto a board: they scan, you approve.

  • Every board generates a unique QR code — print it, project it, or drop it in the group chat
  • Join requests queue for owner/admin approval, so boards stay private
  • Four roles: Owner, Admin, Member, Viewer — grandma can watch without moving tasks
  • Per-role permissions for editing tasks, uploading files, and approving members

Calendar

Deadlines, milestones, and event schedules on one shared calendar.

  • Task due dates appear automatically — no double entry
  • Standalone calendar events for rehearsals, deliveries, and meetings
  • Month and agenda views, with overdue items flagged in red
  • Due-date reminders via push and email notifications

Gantt & timeline

See the whole project as a timeline — and catch delays before they cascade.

  • Drag to adjust start and due dates directly on the chart
  • Task dependencies and critical-path highlighting (Premium)
  • Delayed tasks stand out instantly with red bars
  • Milestone markers for the moments that matter

Files, links & documents

Contracts, receipts, layouts, and photos — attached where they belong.

  • Attach files directly to tasks or store them in the board document center
  • Link attachments on every plan — Google Drive, photo albums, cloud docs
  • File uploads with up to 100 GB storage on paid plans
  • Uploader tracking so you always know who added what

Comments, realtime & notifications

Decisions stay attached to the work instead of buried in group chats.

  • Comment threads on tasks and files, with @mentions
  • Live updates — see changes the moment a teammate makes them
  • Notifications for assignments, due dates, mentions, uploads, and join requests
  • Activity history per board, so you can always answer "what changed?"

AI insights & reports

Ask your board what needs attention — and get the status report written for you.

  • Daily briefing: delayed tasks, overloaded members, deadline risks
  • Suggested next steps based on the actual state of the board
  • One-click reports: daily progress, weekly summary, event readiness
  • Member contribution and completed-vs-pending breakdowns

Sharing & status pages

Keep clients, sponsors, and family in the loop — without giving them edit access.

  • Public or private shareable status page per board
  • "Wedding planning is 72% complete — 18 done, 7 pending, 2 delayed"
  • RSVP management for events with guest responses
  • Organization branding on Business plans

Free plan forever · Premium features free for 7 days

Ready to plan your next big thing?

Create your first board in under a minute — invite the team with a QR code and watch every task move forward in one place.